How Is Hoshi GDPR Compliant?
Why Hoshi HRMS, a GDPR compliant company or it’s products are good for my business?
The General Data Protection Regulation (GDPR) is the world's most stringent privacy and security law. Despite the fact that it was designed and passed by the European Union (EU), it imposes duties on Organisations anywhere that target or collect data about EU citizens.
Data breaches are unavoidable. Information is misplaced, stolen, or otherwise made available to others for whom it was never intended, and these individuals frequently have ulterior motives. In accordance with the terms of the GDPR, organisations are not only required to ensure that personal data is collected lawfully and in accordance with strict guidelines, but also that those who collect and manage it are required to safeguard it against misuse and exploitation and to respect the rights of data owners - or face penalties for failing to do so.
Any organisation operating in the EU as well as any non-EU organisations providing goods or services to clients or enterprises in the EU are subject to GDPR. This finally means that a GDPR compliance plan is required for practically all big corporations worldwide. The law applies to two main categories of data handlers: "processors" and "controllers." Article 4 of the General Data Protection Regulation specifies each term's meanings.
A processor is a "person, public authority, agency or other body which processes personal data on behalf of the controller" and a controller is "a person, public authority, agency or other body which determines the purposes and means of processing of personal data, either alone or jointly with others." For instance, if you were governed by the UK's Data Protection Act, you'll probably also need to comply with GDPR. "If you are accountable for a breach, your legal culpability will increase dramatically. Under the GDPR, these requirements for processors are a new duty "the UK's Information Commissioners Office, the body in charge of registering data controllers, enforcing data protection laws, and responding to complaints about data processing practises.
In the end, GDPR imposes legal requirements on processors to keep track of personal data and how it is handled, resulting in a far higher level of legal accountability should the organisation be in violation. Additionally, controllers must make sure that any agreements with processors adhere to GDPR.
Customers are also guaranteed improved access to their own personal data in terms of how it is handled, with businesses being compelled to clearly and understandably explain how they utilise consumer information. Even if it is as simple as sending consumers emails with information on how their data is used and giving them an opt-out if they don't grant their consent to be a part of it, some organisations have already taken steps to guarantee this is the case. Many businesses, including those in the marketing and retail industries, have gotten in touch with consumers to see if they'd be interested in joining their database.
The consumer should have a simple mechanism to choose not to have their information included on a mailing list in certain situations. Other industries have been cautioned that they need to do a lot more to guarantee GDPR compliance, particularly when consent is involved. Additionally, the GDPR clarifies the "right to be forgotten" procedure, giving persons who no longer want their personal data processed extra rights and freedoms to have it erased, assuming there are no legitimate reasons to keep it. These consumer rights must be considered by organisations.
All organisations are required under GDPR to notify the appropriate supervisory authority of certain types of data breaches, such as those that result in unauthorised access to or loss of personal data. In some situations, organisations are also required to notify those who were impacted by the incident. Any violations that might jeopardise people's rights and freedoms, result in discrimination, harm to one's reputation, financial loss, loss of confidentially, or cause another type of economic or social disadvantage must be reported by organisations.
In other words, if a breach of name, address, date of birth, health information, bank information, or any other private or personal information about customers occurs, the organisation is required to notify those affected as well as the appropriate regulatory body so that any damage can be minimised. This must be accomplished by a breach notice that is sent directly to the victims. It is not permitted to share this material just through a press release, social media, or the corporate website. It must involve direct communication with individuals who are impacted.
Upon initially becoming aware of the breach, the organisation has 72 hours to notify the appropriate supervisory authority. In the meanwhile, GDPR legislation states that customers must be held accountable without "undue delay" if the breach is significant enough to need notifying consumers or the public.
What Is GDPR?
An EU rule known as the General Data Protection Regulation (GDPR) went into force on May 25, 2018. The General Data Protection Regulation (GDPR), which supersedes the 1995 Data Protection Directive, enhances and expands upon the EU's present data protection framework. The main goal of GDPR is to offer EU people more control over their personal data. In order for both individuals and companies in the European Union to fully benefit from the digital economy, it strives to simplify the regulatory environment for business.
The changes are intended to reflect the reality we already live in and bring laws and duties throughout Europe, including those relating to personal data, privacy, and consent up to date with the internet-connected era. Almost every element of our life is fundamentally centred around data. Nearly every service we use requires the gathering and analysis of our personal data, from social media firms to banks, shops, and governments. Organisations gather, analyse, and, probably most significantly, keep information on you, including your name, address, credit card number, and more.
General Data Protection Regulation is referred to as GDPR. It is the cornerstone of European law governing online privacy. To make Europe "ready for the digital era," the European Commission unveiled ideas for data protection reform across the EU in January 2012. Agreement was reached on what it entailed and how it will be enforced some four years later. The General Data Protection Regulation was implemented as one of the reforms' primary elements (GDPR).
Name, address, and photographs are examples of the kinds of information that are deemed personal under the current laws. The GDPR broadens the definition of personal data to include items like IP addresses. Additionally, it contains delicate personal information like genetic and biometric data, which may be used to uniquely identify a person. The GDPR was passed by the European Parliament in April 2016 after four years of preparation and discussion, and the formal wording and regulation of the directive were published in all of the EU's official languages in May 2016. On May 25, 2018, the law went into effect throughout the European Union.
The GDPR creates a single legislation for the whole continent and a single set of regulations that are applicable to businesses operating inside EU member states. Since multinational organisations operating outside of the area but conducting business on "European territory" will still be subject to the law, its scope goes beyond the boundaries of Europe itself. One of the goals is that the GDPR would aid businesses by streamlining the data regulations. According to the European Commission, having a single supervisory authority for the whole EU will make doing business there easier and less expensive. In fact, the Commission asserts that GDPR will save €2.3 billion annually throughout Europe.
According to them, this implies that regulations ensure data protection protections are included into goods and services from the very beginning of the development process, resulting in "data protection by design" in new goods and technologies. Additionally, organisations are urged to use strategies like "pseudonymization" in order to gain from gathering and analysing personal data while safeguarding the privacy of their clients.
The unpleasant truth for many is that part of their data, whether it be an email address, password, social security number, or private medical details, has been exposed on the internet due to the sheer volume of data breaches and hacks that take place. Consumers now have the right to know when their data has been compromised, which is one of the significant changes brought about by GDPR. In order to guarantee that EU residents may take the necessary precautions to prevent their data from being misused, organisations are expected to notify the appropriate national bodies as soon as feasible.
How does being GDPR compliant helps Hoshi HRMS’ clients?
In Business to Business, everything is about individuals interacting and sharing information with and about each other.
Hoshi HRMS understands that data is the most valuable currency in the business world.
And while GDPR does create challenges and pain for us as businesses, it also creates opportunity.
For Hoshi HRMS, it's a continuous process to design and implement new and improved ways of managing customer data throughout its life cycle to build deeper trust and retain more loyal customers.
Customers in business markets are obviously companies, but the relationships that handle the business topics are people – or individuals.
Hoshi HRMS has developed and implemented more than 114 controls & deep elemental penetration testing ways to safeguard throughout the infrastructure to help contain any data breaches, which means putting security measures in place to guard against data breaches.
The data could be personal information or any special data. For example, HR Officers need to look at what data you’re holding on your employees.
The data you probably hold on your employees include Resume, Aadhar or PAN card number, photograph, date of birth, full name, home address, contact numbers, email address, age, any medical or health information, bank details, salary history, professional or personal references provided etc. Ensure that your HR officer, works with whoever is in charge of your data protection or is managing it through cloud-based HRMS product which is GDPR compliant.
It’s time to document all of this data, label it properly, and store it securely. Just presuming that somebody’s giving you their consent is not good enough, and that applies to clients, customers, as well as to your employees.
Securely storing and sharing data are part of the sustainability project of a more secure digital world. The compliance obligations are met while working with Hoshi HRMS by Neural IT, which is an ISO 27001:2013 Certified, HIPAA and GDPR Compliant.
Hoshi by Neural IT is a cloud-based software helping simplify daily HR tasks. Digitise your HR function & let Hoshi empower HRs to easily onboard new hires, track employee progress, and analyse data to support employee development and organisation.
Share on: